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{recipient name} {company name} Re: {project name}	■ {city} {office address} {office address}

Thank you for the opportunity to provide this proposal for your matter.

Click to enter date

Dear {first name},

We are pleased to provide our proposal in response to your request for eDiscovery support on your matter.

{matter name}

A very high-level overview of the expected fees is as follows:

Up-front fees: $XXX

Ongoing monthly fees: $XXX

Expert support: $230 - $290 (being a mixture of fixed fees and hourly rates)

How to use this proposal

A more detailed fee summary is located on page 3 and sets out the individual fee elements that inform this inclusion. The fee summary relates to our recommended workflow based on the scope provided by you throughout our consultation so far.

Each section of the fee summary is hyperlinked (→) to a relevant section of the detailed fee breakdown which sets out, in further detail, each individual step of the process and links (↗) to helpful resources designed to give you a more practical insight into those steps. In some cases, we have provided indicative unit rates for services not currently scoped but which we think may form part of the work required as the matter progresses.

Sky Discovery is your eDiscovery partner for dispute/regulatory response/investigation matters.

Our expert team of lawyers and technologists work in partnership with you and your team to ensure the data and document management and review process runs seamlessly from the moment there is a potential dispute/regulatory response/investigation through to the day that it is resolved, using solutions that are built for speed, efficiency, and accuracy.

Kind regards,

{sender name} {post nominals} {role}	{sender email} {mobile phone} {office phone}
Helpful resources
Using eDiscovery as part of your pitch to win work	↗
What makes a good eDiscovery partner	↗
Finding needles in the data haystack	↗

Everything we do is about making life easier for lawyers. That’s why your eDiscovery is better with us.

Our global team of lawyers, eDiscovery experts, technicians, and innovators make our market-leading work possible. We offer around-the-clock specialist support alongside advanced custom tools and workflows designed to enhance Relativity’s core functionality.

In partnership with our clients, Sky Discovery supports disputes, regulatory responses, and investigations in Australia and the UK. We truly understand discovery and disclosure challenges and know how to make a positive difference. AI or otherwise, we always find practical solutions to make lawyers’ lives easier.

Meet our team ›

“Sky Discovery is a true trailblazer in its field, and it should be commended for its hard work and dedication to providing quality services. I know that the team at Sky work hard and genuinely cares about fostering relationships with the people behind the business.”

Senior Associate Large National Class Action Firm

Matter data sorted, and your team supported; this is what to expect.

Security first

You and your client need peace of mind regarding critical information security. We are ISO27001 certified and prioritise best practices for risk management, including 24/7 monitoring and regular audits.

What to expect ›

Specialist support

Sky Discovery’s 24/7/365 support means a rapid start with our Relativity workspaces, advanced custom workflows, and a responsive team with deep legal and eDiscovery experience.

How we help ›

Solutions always

Our developers, database administrators, and subject matter experts resolve new technical challenges daily. AI or otherwise, we always find practical, accurate and defensible solutions to make lawyers’ lives easier.

Our solutions ›

“Based on my contrasting experience with similar competitors, I believe Sky Discovery provides market-leading service and value.”

Principal Specialist Construction Law Firm

We have prepared a summary of estimated fees based on your scope and our proposed solutions.

We know:

Our clients deal with diverse stakeholders, so we provide options and recommendations for custom technical solutions that suit the specifics of their matter.

Most matters have urgent deadlines and multiple moving parts, so we developed management structures that prioritise responsiveness, provide clarity, and adapt to change.

Lawyers often work beyond 9 to 5 and across time zones, so we shaped a global team of experts to work when our clients do.

What data types are emerging and problematic, so we design systems and workflows that enhance that data and make it work for our clients.

eDiscovery can be complex, so we created an open reference library that makes understanding and practising eDiscovery accessible not just for our clients but the entire legal community.

Our clients (and their clients) value information security, so we maintain a robust and rigorous Information Security Management System that we regularly test and enhance.

Our clients require impeccable quality, so we initiated a quality management committee and innovation team to continually review our processes and identify new solutions for improving eDiscovery.

Practical innovation is a priority for lawyers and their teams, so our custom features allow us to get more done without charging you more. When you work with Sky Discovery, you’re not just paying for software; you’re leveraging innovation and specialist support.

“Since its inception, I have worked closely with Sky Discovery and am consistently impressed by their responsiveness, adaptability, and initiative.”

Partner Large International Law Firm

Scope & Solutions

Phase/Step	Frequency	Fees1
Prepare & Plan
Locate the Client Data →
Collect the Client Data →
Prepare & Plan TOTAL	Once-off	$
Organise & Prioritise
Exchange protocol preparation and advice →
Process Client Data →	Waived1
Manage processing and upload of Client Data →
Upload Other Party Data →
Process and upload Hardcopy Client Documents →
Process and upload Non-Standard Client Data →
Enhance XXX data →
Workspace setup and training →
Organise & Prioritise TOTAL	Once-off	$
Review & Build
Early case assessment workspace hosting for Client Data→
Review workspace hosting for Client Data and Other Party Data→
Analytics for data in review workspace →	Complimentary
Workspace user access →
Review support and management →	TBC
Review & Build TOTAL	Calendar Month	$
Compile & Finalise
Produce and export electronic documents →	TBC
Produce hardcopy documents →	TBC
Archive and finalise matter →	TBC
Compile & Finalise TOTAL	As required	TBC

1 Please ensure you review the detailed breakdown of these fees further in this document. There may be other Expert Support required throughout the various phases and steps that is not set out above. Please ensure you review the below to understand how that will be billed.

Important information about your estimate

Changes to matter scope

The proposed fees in this estimate are based on assumptions created from the information provided by you as at the date of this proposal and set out earlier in this document. The estimate will remain accurate if the matter is true to our assumptions. In our experience, however, some aspects matters can evolve and change over time. As such, the work we undertake may change also, along with the relevant fees.

Regardless of changes in scope or circumstances, we will only ever charge for the work completed, at the rates set out in this proposal. Should you require further revised or other estimates, please let us know and we will provide one.

Expert support

Throughout all the phases and steps, you will receive the relevant expert support from our team. Some of this support has been expressly set out in this proposal. However, at this early stage of the matter, it is difficult to determine the exact level of expert support you may require each month as it will depend on the specific requirements of this matter, many of which are currently unknown.

The types of expert support you may receive are related to the following:

Expert Support
Fixed Fees	Sky Discovery invests significantly in innovation to develop tools and processes that improve the eDiscovery workflow. These innovations allow us to charge fixed fees for commonly occurring eDiscovery tasks delivering fee transparency and certainty to our client and delivering a more efficient and accurate service.
Data management	Related to any work managing client data outside Relativity.
Consulting (Collection)	Related to any work managing, assisting or executing data location or collection workflows.
Project management	Related to any work managing or communicating with stakeholders in relation to project work, processes, and timelines.
Consulting	Related to any work within and advice around Relativity uses and features; and any derivation and execution of high-end solution driven tasks using other platforms. This also includes standard project communications both internally and externally.
Consulting (Director)	Related to any complex or specialised work that may require the assistance of a Sky Discovery Director.

Across our past matters, the combination of these fees (on average) provides an effective per-hour rate of between $230 to $290 per hour. Based on our experience with other projects of a similar size, we expect you to incur, on average, between $XXX and $XXX per calendar month in expert support fees.

The amount of expert support billed per month will fluctuate based on the matter requirements and milestones, as well as the actions of opposing and other parties. For example, the support required is usually higher earlier (due to initial workflow planning and training) or around the deadlines for discovery, evidence, or another form of production. Months that don’t have similar work requirements will have lower fees. You should factor allowances for this work into your estimates. Our team are happy to prepare estimates on request and following the provision of a detailed scope of required work.

Outside of the fixed fees, we charge in 6-minute increments or part thereof. All fees exclude GST.

The information provided informed your matter scope and development of the solutions that will have the most positive impact on your matter.

Your matter details
Jurisdiction
Matter name
Court reference
Subject matter
Dispute value
Your client(s)
Other parties and roles
Substantive steps
Recent procedural steps
Upcoming milestones or deadlines
Document exchange protocol
Data and documents
Data overview
Client Data	GB (Client Data) (factor in reduction/expansion post-processing)
Hardcopy Client Documents	GB (Hardcopy Client Documents)
Non-Standard Client Data	GB (Non-Standard Client Data)
Other Party Data	GB (Other Party Data)
Any Other Data	GB (Any Other Data)
Review requirements
Review objectives
Size of review team
Review strategy
Workspace duration

Based on your current matter scope, we have formulated the following workflow solution to assist you.

Locate and collect

What are we going to locate and collect?

Protocol preparation and advice

Are we or should we prepare a protocol?

Sort, process, and analyse

What are we going to sort, process and analyse?

Review

What are we doing to assist with the review?

Produce and export

What are we required to produce and export?

Other

Any other workflows?

Helpful resources
Key benefits of an eDiscovery workflow	↗
Key timings: Keep only the most appropriate: Disputes / Regulatory Responses / Investigations	↗
Matters that benefit from eDiscovery support	↗

We put the critical pieces together for lawyers; this is how we help.

eDiscovery as a competitive advantage

We frequently help legal teams transition into integrated partnerships that meet their data collection, analysis, management, and review needs. Sky Discovery collaborates with clients beyond individual matters, progressively implementing solutions that serve as competitive advantages for legal teams.

Resources for lawyers

We are committed to R&D and best practices to empower our partners with assurance. Acknowledging the complexities of eDiscovery, we have created a comprehensive index of publicly accessible resources, which is available not only to our clients but also to the broader legal community.

Resources index ›

Scoping and proposals simplified

Collaborating with your eDiscovery partner as soon as possible is key. Use our scoping tool to highlight challenges and prompt timely solutions. The more details you share, the more accurate our recommendations and estimates will be. If some information is not yet available, that’s perfectly acceptable.

Start scoping ›

Practice directions by jurisdiction Reference our up-to-date index of all Australian and UK eDiscovery practice directions ›

Accurate work product in your hands sooner.

Our partners benefit from our approach to continuous optimisation and improvement for scale and speed. Our custom features allow us to get more done without charging you more. When you work with Sky Discovery, you’re not just paying for software; you’re leveraging innovation and specialist support.

Client success cases	Explore more ›

Collecting data from Microsoft 365 quickly and defensibly ↗	Leveraging continuous active learning in large scale document review ↗	Migrating an active eDiscovery project from another provider ↗
Dispute, Collect, Regulatory, Investigation, Locate	Dispute, Analyse, Review, Sky Solution	Dispute, Regulatory, Investigation, Process

Detailed fee breakdown

Phase 1: Plan & Prepare

This phase focuses on finding the relevant document repositories and extracting those documents quickly, accurately, and defensibly. These steps will provide critical insight into potential data types and volumes, allowing the legal team to determine how best to leverage our services and technology to conduct an efficient, effective, and accurate review. Some of the critical steps in this phase are set out below.

■ Locate Client Data

Our collection experts can work with the relevant legal team and end-client stakeholders to:

Identify potentially relevant data sources.

Where necessary, create a map of all relevant data and document sources.

Develop a plan for the defensible collection of the relevant data and document sources based on the potential volume of data, the time available to the legal team, the client’s existing collection resources and the scope of the matter.

Prepare relevant estimates and timelines for data collection and other eDiscovery work.

Solution	Type	Rate	Units	Fees
Locate Client Data
Consulting (Collection)	Per hour	$4501	TBC	TBC
Total	TBC

1 There may be some location work for which Sky Discovery is unable to assist. Should that be the case, we can assist you by engaging other experts to undertake that work. Any collection work completed by parties other than Sky Discovery may be charged at a different rate.

Helpful resources
Capturing critical document sources in the collection process	↗
Identifying and managing challenging data types in your document set	↗
Resource: Data identification questionnaire	↗

■ Collect Client Data

Our collection experts can work with the relevant legal team and/or end-client stakeholders to:

Collect the Client Data and documents from their respective sources in an accurate and defensible manner.

Document the relevant collection process for future reference and as proof of best practice.

Provide high-level visibility on data and document information for initial matter and review strategy.

Deliver the data to the relevant project team to begin organising and prioritising.

Solution	Type	Rate	Units	Fees
Collect the Client Data
Consulting (Collection)	Per hour	$4501	TBC	TBC
Total	TBC

1 There may be some collection work for which Sky Discovery is unable to assist. Should that be the case we can assist in engaging other experts to undertake that work. Any collection work completed by parties other than Sky Discovery may be charged at a different rate.

Other expert support for Phase 1

Other expert support may be required throughout the various steps in this phase that do not presently form part of the estimate. Any such work will be billed at the rates set out in this Proposal for Consultant (Collection), Data management, Project management, Consultant and Consulting (Director).

Helpful resources
Limiting risks of data self-collection	↗
Solution: Mitigating collection risk	↗
Resource: Data identification questionnaire	↗

Phase 2: Organise & Prioritise

This phase focuses on processing the relevant client data and documents into a format capable of upload to the review workspace. Our process is optimised for speed, accuracy, and compliance. We ensure you can begin your review as quickly as possible and, in a format compliant with the relevant review jurisdiction.

It may be necessary to undertake some custom processing workflows to deal with non-standard data types to ensure that the legal team can effectively and accurately review them, maximising the ability to leverage the relevant features of the review platform.

Once processing is complete, data is uploaded to the review workspace. We can provide reporting and insight into the volume and type of documents within the processed document set. This information can be used to develop a plan on how to best conduct the review, considering your objectives, the number of documents, the time available and the size of the review team. Some of the key steps in this phase are set out below.

■ Document exchange protocol preparation or advice

Our eDiscovery experts will work with the relevant legal team and/or end-client stakeholders to advise on a (or develop a new) proposed document exchange protocol (or equivalent) that is compliant with the relevant rules, consistent with current best practices, appropriate for your matter and optimised for an efficient eDiscovery process. This includes relevant explanations as to why we may suggest a deviation from past or suggested practice.

Solution	Type	Rate	Units	Fees
Protocol preparation and advice
Consulting	Per hour	$380	TBC	TBC
Total	TBC
Helpful resources
Negotiating a document exchange protocol with opposing party	↗
Solution: Negotiating a document exchange protocol	↗
Resource: Draft Exchange Protocol (Australia)	↗

■ Process and upload Client Data

Our eDiscovery experts can work with the relevant legal team and/or end-client stakeholders to:

Process any data into review workspace format using Sky Discovery’s custom processing workflow. The standard processing workflow includes:

File extraction and de-duplication.

Metadata extraction and list creation.

Indexation of documents and application of document IDs.

Making all documents searchable.

Uploading documents to the review workspace.

Ensure the processed documents are promptly uploaded to the workspace, which facilitates a quick start on review. For larger data sets, this may be in tranches based on priority.

Where necessary, provide high-level reporting on the data and document makeup, including building and running relevant searches.

Solution	Type	Rate	Units	Fees
Process and upload Client Data1
Standard processing of Client Data to native format2	Per GB	$50	TBC	Waived3
Manage processing and upload workflow (Small <1GB to native)2	Fixed fee	$380	TBC	TBC
Manage processing and upload workflow (Small <1GB to PDF)2	Fixed fee	$450	TBC	TBC
Manage processing and upload workflow (>1GB to native)
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Convert documents to PDF	Per hour	$195	TBC	TBC
Total	TBC

1 Assumes Client Data provided to Sky Discovery for processing in a single tranche. If additional volumes of data are provided, they will incur the relevant fee listed in the table based on GB size and number of tranches.

2 Any processing exceptions requiring manual processing and/or rendering of MS Excel documents for printing prep incur per-hour fees.

3 This fee is waived if relevant processed data is hosted in the review workspace for three calendar months from the initial processing month. The fee may not be waived for data being uploaded to an ECA workspace.

Helpful resources
Managing review volumes through reduction and prioritisation	↗
Solution: Reducing review volume with data processing tools	↗
Solution: Prioritising critical documents	↗

■ Upload Other Party Data

Our eDiscovery experts can work with the relevant legal team and/or end-client stakeholders to:

Validate the incoming data, ensuring it complies with any agreed exchange protocol. Where relevant, we can assist in requesting any rectification work from the other side.

Identify gaps in the incoming discovery, for example, missing date ranges, custodians, and file types.

Upload the relevant data to the review workspace and prepare it for review by the legal team.

Where necessary, organise, sort, and compare the data against client material already reviewed to prioritise unique or highly relevant documents for review.

Solution	Type	Rate	Units	Fees
Upload Other Party Data1
Manage other party upload workflow (Small <1GB)	Fixed Fee	$380	TBC	TBC
Manage other party upload workflow (Large 1-10GB)	Fixed Fee	$760	TBC	TBC
Manage upload workflow (>10GB)
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Total	TBC

1 Other Party Data must be in appropriate eDiscovery load file format. If not, standard data processing fees may apply. Assumes data is provided in a single tranche. If additional volumes of data are provided, they will incur the relevant fee listed in the table based on GB size and number of tranches.

Helpful resources
Reducing the burden of incoming discovery review	↗
Managing stakeholder expectations with early data insights	↗
Solution: Prioritising review order of received discovery	↗

■ Process and upload Hardcopy Client Documents

Our eDiscovery experts can work with the relevant legal team and/or end-client stakeholders to:

Digitise the hardcopy client documents so that each document is separated, text searchable and has the appropriate metadata created. We utilise a third-party hardcopy document processing expert to undertake this work.

Ensure the process produces a work product that can be reviewed in a review platform and will comply with any future production requirements.

Where necessary, develop a strategy and workflow for the efficient and effective review of the hardcopy client documents.

Rates for processing hardcopy documents (scan, delimit, OCR, objective code etc) can be provided on request and as required.

Solution	Type	Rate1
Process hardcopy documents
Manage upload workflow
Consulting	Per hour	$380
Project management	Per hour	$380
Data management	Per hour	$195

1 Hardcopy bureau rates may vary based on third-party rate changes.

Helpful resources
Identifying and managing challenging data types in your document set	↗
Solution: Searching old, scanned documents	↗
Capturing critical document sources in the collection process	↗

■ Process Non-Standard Client Data

Our eDiscovery and technical experts can work with the relevant legal team and/or end-client stakeholders to process non-standard client data into a compatible format for the review workspace. The workflow adopted will depend on the nature of the non-standard data required to be processed. Some examples of non-standard data include instant messenger communications, structured databases (like matter or customer management systems), and other custom programs.

Having assessed the non-standard data in this matter, we expect the processing workflow to be as follows:

Explanation here will vary based on the workflow associated with the specific non-standard data type – TO BE ADDED

Solution	Type	Rate	Units	Fees
Process Non-Standard Client Data
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Consulting	Per hour	$380	TBC	TBC
Custom Solutions	Per hour	$450	TBC	TBC
Consulting (Director)	Per hour	$500	TBC	TBC
Total	TBC

Helpful resources
Identifying and managing challenging data types in your document set	↗
Solution: Reproducing an Aconex database in a review platform	↗
Solution: Reproducing a Confluence database in a review platform	↗

■ Enhance data

Our eDiscovery and technical experts can work with your legal team and/or end-client stakeholders to enhance various data and document types to make them more accessible and efficient to review.

Searching photographs

Recognise and tag objects in images and convert them to structured, searchable data.

Search and filter extensive photo collections using machine learning to tag objects in images within minutes. For example, a photo of Sydney Harbour could be tagged with ‘bridge’, ‘suspension’, ‘river’ or ‘boat’. Your legal team can then use keyword searches to identify and organise relevant images.

Solution	Type	Rate	Units	Fees
Scan
Run photo search process	Per page	$0.05	TBC	TBC
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Consulting	Per hour	$380	TBC	TBC
Total	TBC

Making handwriting searchable

Extract text from images and embed it into an exchange-compliant PDF format.

Sky Discovery has developed a custom tool that can identify data containing handwritten annotations and improve accuracy of optical character recognition. Enhanced keyword searching and analytics can be applied to these data types beyond the standard optical character recognition processes.

Solution	Type	Rate	Units	Fees
Transcribe
Run transcription process	Per page	$0.05	TBC	TBC
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Consulting	Per hour	$380	TBC	TBC
Total	TBC

Helpful resources
Solution: Improving the accuracy of AI-translated text	↗
Solution: Searching photographs using keywords	↗
Solution: Searching old, scanned documents	↗

Extract data from forms

Capture and populate data from templated forms into structured, searchable data.

Extract relevant data types from large volumes of templated forms and populate them into the review workspace. Overcome manual data entry challenges and quickly obtain accurate and valuable data from forms such as invoices, payslips, applications, and questionnaires into a reviewable and usable format.

Solution	Type	Rate	Units	Fees
Extract
Run form extract process	Per page	$0.50	TBC	TBC
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Consulting	Per hour	$380	TBC	TBC
Total	TBC

Automated foreign language translation

Translate and maintain context in documents in their original format in up to 100 languages.

Identify and translate up to 100 languages from large volumes of documents into your review workspace in a structured, searchable format. Preserve context by translating documents in their native format and highlighting specific words, phrases, and acronyms. Ability to add a custom glossary and translate multi-language documents.

Solution	Type	Rate	Units	Fees
Translate1
Translation process2	Per doc	$1.503	TBC	TBC
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Consulting	Per hour	$380	TBC	TBC
Total	TBC

1 Limitations on languages available. Different tools may be leveraged subject current best practice.

2 There may be variations to the pricing subject to the language and/or tool required.

3 Documents must not exceed 25,000 (15,000 for Relativity’s Translate tool) character limit. If the character limit is exceeded then this will be charged as an additional document.

Helpful resources
Identifying and managing challenging data types in your document set	↗
Solution: Extracting data from forms using automation	↗
Solution: Translating other languages using artificial intelligence	↗

Automated audio transcription

Extract audio and video files and organise them into searchable transcribed data.

Automate transcription from speech recognition of over 50 languages and convert it into a readable format for your review workspace. The process can identify and label up to 30 different speakers and highlight specific words, phrases, and acronyms.

Solution	Type	Rate	Units	Fees
Transcribe
Application set up	Per matter	$1,000	TBC	TBC
Transcription process	Per hour	$15	TBC	TBC
Data management	Per hour	$195	TBC	TBC
Project management	Per hour	$380	TBC	TBC
Consulting	Per hour	$380	TBC	TBC
Total	TBC

Any other expert support for Phase 2

There may be other expert support required throughout the various steps in this phase that does not presently form part of the estimate. Any such work will be billed at the rates set out in this Proposal for Data management, Project management, Consulting and Consulting (Director).

Helpful resources
Solution: Visualising data and documents on a map	↗
Solution: Building custom relationships between matter data and documents	↗
Solution: Visualising chat data in review workspace	↗

Do more with Sky Discovery technology.

Every day, our developers, database administrators, and subject matter experts find practical, accurate, and defensible solutions to new challenges. Our client partners have access to our growing AI capabilities and advanced custom integrations for Relativity.

Our growing AI capabilities

Leverage AI on your next matter. Book a free workshop ›

Advanced custom integrations

Phase 3: Review & Build

This phase focuses on the review of the client data in the Relativity review workspace. Analytics will be applied to all data uploaded for review, and each review team member will be given individual access.

The review team, with our assistance, will be able to develop the strategy and execute it over time, leveraging the tools available to ensure that the review is efficient and accurate. The team will record their decisions about each document as the review progresses, which will form the basis of any eventual list of documents or other document sets, to be submitted to relevant parties. Steps can be taken to use the review work product to help build and support the legal team’s case.

The review workspace will also be used to review other data sets, such as those received from another party, opposing party or third party. Further workflows can be developed to review data and document sets as and when they are received based on your review objectives and priorities. Some of the critical steps in this phase are set out below.

■ Workspace setup and training

Our experts will work with your legal team to set up the workspace to suit the requirements of your matter, the volume and type of documents, the review objectives, and the agreed workflow and tools. Templates can be built or deployed to accommodate commonly occurring review types.

Our team can run training sessions with the relevant legal team and/or end-client stakeholders to define the following:

How to best work together to achieve a positive outcome for you and your client. How to instruct and communicate with the Sky Discovery team, how we will bill on this matter, and how we approach and manage the various matter deadlines and milestones.

A broad overview of the eDiscovery workflow and how it may apply to your matter type. This can include a deep dive into the functionality of specific technology and workflows that may be of benefit.

An overview of the basic Relativity features, such as navigation and review best practice, searching functionality, document review and tagging, chronology development, redactions, and document productions. This includes those custom developments and innovations unique to Sky Discovery.

An introduction to advanced Relativity features, such as clustering, keyword expansion, concept searching, communication analysis and active learning workflows.

Solution	Type	Rate	Units	Fees
Workspace setup
Consulting	Per hour	$380	TBC	TBC
Relativity training
Consulting	Per hour	$380	TBC	TBC
Total	TBC

■ Early case assessment workspace hosting

Our eDiscovery and technical experts will work with your legal team to utilise the Early Case Assessment (ECA) workspace for identifying critical and potentially relevant data. All data pertaining to the matter is processed into this staging or culling workspace, allowing your legal teams to accurately interrogate large volumes of data. Smaller subsets of potentially relevant data can then be advanced to the review workspace for substantive analysis.

Your legal team will have the autonomy within the ECA workspace to conduct their own searches and interrogation; however, our experts will support them as required. Common methods of investigation can include:

Date range

File type

Email domain

Search terms

The ECA workspace stays open while the review database is available. This allows your legal team to return to the workspace for additional documents if further searches need to be undertaken or there is a change in scope or strategy.

The following functions are available in the ECA workspace:

Standard Relativity processing functions

Standard Relativity searching functions

Up to two fields for tagging and categorisation

Analytics and document batching are available once data is promoted to the review workspace.

Solution	Type	Rate	Units	Fees
Relativity ECA hosting1
Host Client Data in ECA workspace2	Per GB3	$8	TBC4	TBC
Total	TBC

1 The ECA workspace will remain active alongside the review workspace and they cannot be shut down or archived independently of one another.

2 This is a calendar monthly charge. These calendar month fees are charged in full irrespective of how many days in the calendar month the data was hosted.

3 When data is processed, it both expands (due to files being extracted etc) and then reduces (through de-duplication). Sometimes the size of the processed data will be larger than before processing and at other times smaller. You will only be charged for the actual data size of the ECA workspace calculated using the peak data size of the ECA workspace in each calendar month and includes native, TIFF, PDF and SQL database files.

4 This is the assumed size of the ECA workspace. Actual size will not be known until processing and upload is complete.

Helpful resources
Managing review volumes through reduction and prioritisation	↗
Solution: Managing large incoming client data tranches	↗
Solution: Reducing review volume with data processing tools	↗

■ Review workspace hosting

Our eDiscovery and technical experts will work with your legal team and/or end-client stakeholders to:

Host any relevant data in the review workspace as and when received.

Apply the full suite of analytics to the data and make those functions available to your team to help increase review efficiency and accuracy. Some of these features are:

Email threading to group emails in conversations, identifying the emails in the chain that contain all other content and significantly reducing review volumes.

Near-duplicate detection to identify and group documents with similar text so that they can be reviewed in context or identified as duplicates.

Conceptual searching to identify documents that contain conceptually similar content to the word or passage within the subject of the search.

Keyword expansion to broaden a search term list by finding other keywords conceptually similar to the current keyword.

Conceptual clustering to group documents together that contain similar conceptual themes.

Machine learning to trains the computer model to identify documents that are more likely to be relevant, helping to accelerate the rate at which those documents are found and potentially remove the need to review documents deemed completely irrelevant.

Solution	Type	Rate	Units	Fees
Relativity review hosting
Host Client Data in review workspace1	Per GB2	$20	TBC3	TBC
Host Other Party Data in review workspace1	Per GB2	$20	TBC	TBC
Relativity analytics
Apply analytics to review workspace data	Per GB	No charge	N/A	-
Total	TBC

1 This is a calendar monthly charge. These calendar month fees are charged in full irrespective of how many days in the calendar month the data was hosted.

2 This is charged based on the amount of data we assume will result from the processing workflow. When data is processed it, both expands (due to files being extracted etc) and then reduces (through de-duplication). Sometimes the size of the processed data will be larger than before processing and at other times smaller. You will only be charged for the actual data size of the review workspace calculated using the peak data size of the review workspace in each calendar month. This includes native, TIFF, PDF and SQL database files.

3 This is the assumed size of the review workspace. Actual size will not be known until processing and upload is complete.

Helpful resources
Leveraging technology to increase review efficiency	↗
Reviewing with AI-powered workflows	↗
Solution: Prioritising review order of received discovery	↗

■ Workspace user access

Our eDiscovery and technical experts will work with your legal team and/or end-client stakeholders to give the review team, and any other permitted stakeholder access to the workspace(s) for this matter.

Solution	Type	Rate	Units	Fees
Workspace access
User access for each permitted person1	Per user2	$190	TBC	TBC
Total	TBC

1 These calendar month fees are charged in full irrespective of how many days the user(s) were active in the calendar month.

2 Calculated using the peak number of named users active in the workspace each calendar month.

■ Outsourced document review

Our eDiscovery experts can work with your legal team and/or end-client stakeholders to engage the services of third-party entities that provide specialised document review services.

Rates below will be subject to the scope of review and provider selected.

Solution	Type	Rate
Document review1
Document review	Per hour3	TBC
Document review	Per doc	TBC
Review project management2	Per hour3	TBC

1 Sky Discovery utilises experienced outsourced third-party review providers. Rates may vary based on third-party rate changes, review complexity and volume. We can also work with a preferred partner of your choice.

2 This work is undertaken by the dedicated Review Manager. Any other general high level project management and consulting completed by Sky Discovery experts is billed at the relevant rate set out in this proposal.

3 This rate applies to work completed in standard business hours. A 50% surcharge may be assigned to any per hour work required to be done outside standard business hours.

Helpful resources
Solution: Facilitating co-defendant collaboration	↗
Solution: Managing internal review team	↗
Solution: Managing large, outsourced review team	↗

■ Review support and management

Our eDiscovery and technical experts can work with your legal team and/or end-client stakeholders to:

Report on processed data providing high-level insight on volume, type, and other relevant information.

Form, test and execute complex searches based on the key matter information.

Develop a review strategy and workflow based on the outcome of data analysis and searching in accordance with your review objectives and timelines.

Support you with the efficient and accurate review of any data, including, where relevant, to:

Provide training to your legal team and any related stakeholders on the eDiscovery process and use of the relevant features and functions of the review platform.

Develop a review strategy having regard to documents, resources, and deadlines.

Customise the workspace to suit review objectives and requirements.

Search and interrogate documents within the database to help achieve review outcomes.

Apply and use the various Sky Discovery tools and analytics features to maximise review speed and accuracy.

Manage execution of the review strategy in line with review objectives and jurisdictional requirements, adapting to suit any changes to resourcing, deadlines, or any other matter parameters.

Sort and arrange relevant documents as they relate to a custom array of issues, including the development of chronologies and other lists or models, within the review workspace.

Any expert support for Review will be charged as a mix of the following:

Solution	Type	Rate
Review support and management
Data management	Per hour	$195
Project management	Per hour	$380
Consulting	Per hour	$380
Consulting (Director)	Per hour	$500

Some fixed fees may apply, including the below:

Solution	Type	Rate
Create workspace user, per user	Fixed fee	$50
Disable workspace user, per user	Fixed fee	$25

Solution	Type	Rate
Relativity aiR1
aiR for Review	Per document2	$0.503
aiR for Privilege	Per document2	$0.503

1 Relativity aiR is only available for projects utilising RelativityOne.

2 Extracted text size of 0.05KB to 150KB. Larger or smaller documents will most likely receive an error. If a document receives an error, you will not be charged for it.

3 A document will be billed each time it runs through Relativity aiR, regardless of whether that document ran previously.

Any other expert support for Phase 3

There may be other expert support you require throughout the various steps in this phase that does not presently form part of the estimate. Any such work will be billed at the rates set out in this Proposal for Data management, Project management, Consulting and Consulting (Director).

Phase 4: Compile & Finalise

This phase focuses on compiling and finalising the relevant lists and reviewing the work product generated throughout Phase 3 – Review and Build. Throughout this phase, your legal team will continue to require access to their review workspace and will be preparing lists of documents for exchange with the other side, other parties, or other stakeholders.

The legal team will then prepare any final reporting or documents, such as hyperlinked chronologies, affidavits, witness statements, responses to notices and trial bundles. Once all hearings have concluded, deadlines have been met, and the matter finalised, the review workspace can be placed into an archive or shut down completely.

We have developed systems, processes and tools that optimise the efficiency and increase the accuracy of these tasks. For some functions, we can charge a fixed fee. Each step in this phase is set out below.

■ Produce and export

Our eDiscovery and technical experts can work with your legal team and/or end-client stakeholders to, where necessary:

Prepare hyperlinked evidence such as affidavits, witness statements, and expert reports.

Export formatted document sets for printing.

Prepare and export hyperlinked chronologies for use amongst the review team.

Prepare hyperlinked lists of critical documents for review outside the review workspace.

Prepare a list of documents for the discovery, disclosure or exchange with other parties or stakeholders, compliant with jurisdictional and protocol requirements.

Prepare relevant documents for use in electronic or hardcopy trial bundles.

Expert support for production and export will be charged as a mix of the following rates and fixed fees:

Solution	Type	Rate
Data management	Per hour	$195
Project management	Per hour	$380
Consulting	Per hour	$380
Helpful resources
Minimising errors in your discovery/disclosure production	↗
Solution: Building a chronology in the review workspace	↗
Solution: Preparing hyperlinked evidence and other documents quickly	↗

Some fixed fees may apply, including the below:

Solution	Type	Rate
Hyperlink
Document hyperlinking per document	Fixed fee1	$380
Redact
Automated redaction	Fixed fee2	$5
Export
Discovery and disclosure exports
Basic tranche3	Fixed fee	$760
Advanced tranche4	Fixed fee	$1,140
Custom Tranche
Data management	Per hour	$195
Consulting	Per hour	$380
Project management	Per hour	$380

Sky Discovery will define the standard scope on these tasks. Any customised work on any fixed fee items outside of the standard scope will incur additional per hour fees. This is at the discretion of Sky Discovery.

1 Up to 500 links. Does not include page references and handling Document ID errors.

2 Per document. Large volume discounts may apply.

3 Up to 1,000 documents per tranche, exported in MDB or load file flat structure with no placeholders or redactions. Any QA or subjective review required to be completed by Sky Discovery will be charged at a consulting rate.

4 Up to 1,000 documents per tranche, exported in MDB or load file with up to 20 placeholders or redactions. Any QA or subjective review required to be completed by Sky Discovery will be charged at a consulting rate.

■ Produce hardcopy documents

Our eDiscovery and technical experts can work with your legal team and/or end-client stakeholders to, where necessary, produce volumes of hardcopy documents for various stakeholders to use.

Solution	Type	Rate
Print-set preparation and export
Basic tranche1	Fixed fee	$500
Moderate tranche2	Fixed fee	$750
Advanced tranche3	Fixed fee	$1,000
Custom tranche
Data management	Per hour	$195
Project management	Per hour	$380
Consulting	Per hour	$380

Sky Discovery will define the standard scope on these tasks. Any customised work on any fixed fee items outside of the standard scope will incur additional Per hour fees. This is at the discretion of Sky Discovery.

1 Up to 1,000 documents per tranche with no redactions or sorting. Excludes hardcopy production costs.

2 Up to 1,000 documents per tranche exported with redactions and host or date sorting. Excludes hardcopy production costs.

3 Up to 1,000 documents per tranche with redactions and custom sorting. Excludes hardcopy production costs.

■ Archive or finalise matter

Our eDiscovery and technical experts can work with your legal team and/or end-client stakeholders to, where necessary:

Place the workspace into a storage state for access, if required, in the future.

Shut down the workspace entirely and provide various outputs of the workspace data for storage by your legal team.

Solution	Type	Rate
Matter near line storage1
Place workspace into storage2	Per GB3	$5
Matter archive
Relativity archive format	Per GB4	$10
MS Excel or Access format	Per GB5	$10

1 Users disabled. Workspace access can be restored within 24 hours.

2 The calendar month review hosting rate is reduced to the Per GB amount specified based on the size of the review workspace.

3 Per calendar month. Only applies to the next full calendar month after instruction to place in to, or restore from storage.

4 Once-off fee. Minimum $900 per archive. Output is a file that can be restored to Relativity. Includes hard drive.

5 Once-off fee. Minimum $600 per archive. Output includes underlying documents and limited metadata in a load file. Includes hard drive.

Any Other Expert Support for Phase 4

There may be other expert support you require throughout the various steps in this phase that does not presently form part of the estimate. Any such work will be billed at the rates set out in this Proposal for Data management, Project management, Consulting and Consulting (Director).

We’re ready to assist you with the next steps in your matter process.

We understand that eDiscovery often only comes to mind when it’s needed (yesterday), but when it does, we want to be at the front. Everything we do is about making life easier for lawyers, and honestly, we just want you to think of us whenever you need an eDiscovery specialist on the case in Australia or the UK.

While our technology is critical, our people set us apart. Let’s meet so you can see for yourself.

Book a presentation, a workshop, or just a quick coffee ☕️

Matthew Hollings
mhollings@skydiscovery.com.au
+61 409 073 360

Australia & Asia Pacific
solutions@skydiscovery.com.au
+61 2 9293 2999
skydiscovery.com.au

UK & Europe
solutions@skydiscovery.co.uk
+44 (0) 207 562 8999
skydiscovery.co.uk

“Since its inception, I have worked closely with Sky Discovery and am consistently impressed by their responsiveness, adaptability, and initiative.”

Partner Large International Law Firm